Scales of Hire Charges

(With effect from 1 December 2015)

Scale V. General Notes

 

(A) Charges Based on Sales

"Charges Based on Sales" shall mean the difference, if any, between the actual hire charges payable (excluding any charges for miscellaneous services as listed in Scale II) as specified hereunder and the basic charges as likewise specified.
(1) The rates marked with an asterisk (*) in Scale I(A) for functions at the Concert Hall and Theatre are the basic charges only.  The actual hire charges payable shall be the said basic charges or 20% of the gross ticket proceeds per function, whichever is the greater.
(2) For the purpose of calculating the gross ticket proceeds, complimentary tickets not exceeding 5% of the total number of seats per function will not be taken into account.  Any quantities in excess will be regarded as tickets sold at top price category as shown on the ticket price scale approved by the Manager.
(3) For functions at the Exhibition Hall and Exhibition Gallery which involve sale of any of the exhibits or with admission charges, the rate marked with an asterisk (*) in Scale I(C) comprises the basic charges only.  The actual hire charges payable for each day to which the rates relates shall be double the amount of the said basic charges.

(B) Incentive Booking Scheme 

Special rates are now offered for long running productions, weekday evening non-performance hiring of the City Hall’s major facilities - the Concert Hall and Theatre and long running exhibition at the Exhibition Hall and Exhibition Gallery.
(1) The hiring rate for use of the Concert Hall and Theatre on weekday evenings (Monday to Thursday, except public holidays) for setting-up, rehearsal or occupation have now been reduced from the performance rate to full rehearsal rate. For booking made from Friday to Sunday and on public holidays, the evening session will be charged at full rehearsal rate provided that the evening session is not used for performance and a daytime session is booked for performance by the same hirer on the same day.
(2) For each booking of 7 consecutive days at the Exhibition Hall and Exhibition Gallery, hirers can enjoy a 30% discount on the daily basic charges.
(3) Applicants of Exhibition Hall and Exhibition Gallery eligible for the Concessionary Rates for Non-profit Organisations Scheme can enjoy waiver of the "Charges Based on Sales" specified at Scale V (A)(3) above.

(C) Concessionary Rates for Non-profit Organisations Scheme

Concessionary rates are applicable to applicant who fulfills all criteria below:
(1) The applicant should either be:
  (a)    a bona-fide non-profit-making district organisation supported by the District Office of the Home Affairs Department; or
  (b)    a non-profit-making organisation
        (i)   registered under the Societies Ordinance; or
        (ii) 
incorporated under the Companies Ordinance; or
        (iii)
formed by Statute, or
        (iv) registered on the list of approved charitable institutions or trusts of a public character
  The memorandum (if any) and articles of association or the constitution of the applicant must include a clause specifying that members do not take any share of the profits or any share of the assets upon dissolution.
(2) An applicant who co-presents the function with any organisation which does not meet the criteria as an eligible applicant under Item (1) above is not eligible for the concessionary rates.
(3) The function should be open to the public, except for rehearsals linked with a public performance.
(4) In the case of performance venues, the function should be in furtherance of performing arts which include dance, music, drama, film art or theatrical performance of any kind. In the case of lecture and exhibition venues, the concessionary rates may apply for cultural, scientific, literary or visual arts functions. Visual arts include painting, calligraphy, photography, sculpture, print, ceramics, floral and cinematography display.
(5) Concessionary rates are not applicable to bookings made outside normal booking hours of the venues (Concert Hall and Theatre: 9am-11pm; Exhibition Hall and Exhibition Gallery: 9am-8pm; Recital Hall and Committee Room North/South: 9am-10pm), booking of VIP Lounge and Miscellaneous Charges.
(6) If a booking is eligible for concessionary rates and the applicant is a non-profit-making arts organisation with a clearly stated aim to promote the arts in its constitution, a 65% reduction on “Charges Based on Sales”, if applicable, will be provided.
(7) For charitable fund-raising event organised by an applicant eligible for concessionary rates, the applicant can opt for waiver of the ‘Charges Based on Sales’ and pay the full basic hire charges at normal rates. In such cases, a confirmation letter issued by the charitable institution(s) that will accept the raised funds has to be provided. The said charitable institution(s) must be registered on the list of approved charitable institutions or trusts of a public character.
Application Procedure:
(1) The applicant should furnish the following together with the application form :-
  (a)    (i)   Certificate of incorporation under the Companies Ordinance; or
        (ii)  Certificate of registration or notification of establishment of a society under the Societies Ordinance; or
        (iii) Certificate of registration on the list of approved charitable institutions or trusts of a public character; and       
  (b)   a copy of the Memorandum (if any) and Articles of Association or the Constitution duly signed by the Chairman and one other office-bearer to the effect that it is a true copy. The Memorandum (if  any) and Articles of Association or the Constitution of the applicant must include a clause specifying that members do not take any share of the profits or any share of the assets upon dissolution.
(2) For charitable fund-raising event organised by an applicant eligible for concessionary rates, the applicant can opt for waiver of the ‘Charges Based on Sales’ and pay the full basic hire charges at normal rates. In such cases, a confirmation letter issued by the charitable institution(s) that will accept the raised funds has to be provided. The said charitable institution(s) must be registered on the list of approved charitable institutions or trusts of a public character.
(3) The applicant is required to submit a copy each of all relevant publicity materials one month before the function. A copy of the house programme should also be submitted on or before the first day of the function.
(4) The approval of concessionary rates is subject to the applicant's absolute compliance with the criteria for Concessionary Rates for Non-profit Organisations Scheme (please refer to Scale V(C) of the Hong Kong City Hall Scales of Hire Charges) and observance of the Terms and Conditions of Hire. If the applicant fails to observe this condition or any information provided by the applicant is found to be untrue, the Leisure and Cultural Services Department reserves the right to charge the full normal rates and recover all outstanding amounts.
(5) The Department reserves all right to interpret the criteria under this scheme and to decide whether the applicant is eligible for concessionary rates. The Department’s decision shall be final.

(D) Miscellaneous Services

Provision of miscellaneous services as listed in Scale II is subject to availability of venue, equipment, staff resources and the discretion of the Manager.

 

Download Scales of Hire Charges  PDF   

Scales of Hire Charges

Scale I.   Basic Hire Charges

Scale II.   Miscellaneous Charges

Scale III.   Publicity Banners on External Wall

Scale IV.   Others

Scale V.   General Notes